Wildflower Association of Unit Owners

Board Meeting Minutes

January 28, 2006

Meeting held at Unit 35

 

 

Prior to calling this meeting to order there was a teleconference with Rod Englert.  Rod Englert holds a committee position on the Public Safety Committee for Sunriver Owners Association.  At the last Safety Meeting there was held the pathways between Circle 2 and Circle 3 were an agenda item.  This was an agenda item nearly 2 years ago, and theWildflower II Board discussed with their subcommittee that we were not amendable to have a pathway placed in front of the Wildflower units.  Sunriver Owners Association stated that this area has the potential to be hazardous for pedestrians, however, no accident has occurred.  Deanna has been directed by the Board to attend the next Public Safety Committee meeting on March 3rd at 1:00 p.m.  She will take notes of conversation regarding this issue during this meeting and copy the Board as to what transpired.

 

Call to Order:   Richard Bennett called the meeting to order at 12:54 p.m.

 

Approved Agenda:       There were four additions to the original agenda.  Under new business we added:  E. Board Duties; F. Management Duties; G. Next Meeting; H. Phase Comparisons

 

Establish Quorum:         Board members in attendance were Ruth Jenkins, Charles Erickson, Gary Lorenz, and Richard Bennett.  With 4 of 5 Board members in attendance a quorum was established.

 

September 9, 2005 Minutes:     After review of the September 9, 2005 minutes, Chuck Erickson made a motion to approve the minutes as presented.  Ruth Jenkins seconded.  Motion carried.

 

Management Report:    A copy of the Manager’s Report is attached to these minutes as Addendum “A”.  There was further discussion regarding the landscape redesign.  The consensus of the Board is that they would like to enhance the already natural look.  This should reduce water usage and irrigation heads, yet give proper coverage to landscape.  The Board would like to also see special wildflower beds in designated areas.  Also, updating the front of each unit with fresh foliage should take place.  Deanna will call Duane Burgevin so he may let his committee know about the design and what wishes they might have for the property.  Deanna will also call Diane Erickson and ask if she may want to get involved in this committee project.

 

Treasurer’s Report:       Chuck Erickson presented the Treasurer’s Report.  He states that income is on target with the budget.  There were some overages on expenses for the annual meeting costs, snow removal, and contingency.  Due to the unusual snowfall we are now over our allotted snow removal budget as well as our contingency.  Chuck mentioned a worthy note, that we had not used all funds in snow removal or contingency for the past 3 – 4 years.  Ruth made a motion to accept the Treasure’s Report as presented.  Gary Lorenz seconded.  Motion carried.

 

Old Business:

 

Pool Area Property:      Deanna had contacted John Gibson, owner and Broker of First Choice Properties to gather some historical data as well as deed information regarding the old pool area property.  Currently the Wildflower II Association is paying for the yearly property tax on the property and has now for many years.  The deed lists two people on the deed, North Shore Development and Wildflower II Association.  We know that the deed was transferred over to Wildflower II at some point.  An un-recorded deed needs to be found and we will be ordering a lot book from the Title Company.  An easement needs to be looked up also since half of the property is under what is now the Wildflower I parking lot and entryway.  The property is listed as Multi-family Residential and does have value. 

 

Board Duties:   Ruth Jenkins provided a draft copy of the Wildflower II Board Position Job Descriptions.  The Board has been asked to review these descriptions prior to the next meeting. 

 

Management Duties:     Deanna Knox copied the Board on her contract, which spells out her duties and responsibilities to the Board and the Association.  The Board will review this document also, to be discussed at the next Board meeting on May 20, 2006. 

 

Phase Cost Comparison:           Ruth Jenkins submitted a comprehensive comparison of costs between the Wildflower Phase II Units (19 – 52) and Wildflower Phase III Units (53 – 66).  A copy of this Cost Comparison is attached to these minutes as Addendum B.

 

With no further business to discuss, Richard Bennett adjourned the meeting at 2:50 p.m.

 

Respectfully submitted by Deanna Knox

Elite Management Services