Board Meeting Minutes
May 20, 2006
Meeting held at Unit #35
Call to Order: Richard Bennett called the meeting to order at 1:10 p.m.
Board in Attendance: Richard Bennett, Charles Erickson, and Gary Lorenz attended the meeting in person. Ruth Jenkins and Duane Burgevin attended the meeting via teleconference.
Special Guest: Jeremy, Affordable Yard Care Contractor
Quorum: With 5 of 5 Board members in attendance, a quorum was established.
Minutes of 1/28/06: The Board reviewed the minutes of the January 28, 2006 Board Meeting. Ruth Jenkins made a motion to approve the minutes as presented. Gary Lorenz seconded. Motion carried.
Management Report: Deanna Knox presented her written Manager’s Report. A copy is attached as Addendum “A”. Deanna will meet with Vic Russell on site to determine how much rock will be necessary to fill in the void areas along the fence line. The Board wishes to use ˝” crushed rock. Also, Chuck will meet with the BOTC President here in Sunriver to find a more acceptable rate of return on our Money Market account. There has been an above ground Chambers cable left over the winter and is still laying over the landscape. Deanna will call Chambers Cable and have them bury the cable that was left before winter snow season covered it up.
Treasurer’s Report: Chuck Erickson presented a hard copy of the Treasurer’s Report that explained the over and under budgeted line items from October 2005 through April 2006. The Association has received a total of $525 more funds from interest and late fee charges. Expenses that are clearly under budget are legal fees, garbage removal, pest control, and general maintenance. We do, however, believe that each of these line items, with the exception of legal fees, will come within budget by the end of the year. Without surprise, snow removal was almost $7,000 over budget. Ugh!! We are expending some legal fees to have Tom Wolf investigate the deed of the property located in the old pool area.
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05/20/06 Board Meeting Minutes
Old Business:
Landscape Redesign: Jeremy, owner of Affordable Yard Care, met with the Board to discuss the landscape redesign. He states that irrigation (head to head coverage) is his main concern. Currently he is watering the property 45 minutes per zone every day. Normally irrigation should be run 30 – 35 minutes every other day. In zone one, which is located in the area of the 30’s units has had to have 4 – 5 PVC repairs and nozzle replacement to increase water pressure. He feels that our problems at zone one was caused from improper winterization from the year before. There are no clean breaks in the PVC, but the bottom of the sprinkler head fittings were cracked. He has found it necessary to cap off other heads in order to regain pressure in this area. He would like to revamp this zone. He said that all other zones are working at capacity. When asked if drip systems in bedded areas could be put in place, he urged the Board not to install drip systems. He estimates $1,500 - $2,000 to replace the zone one, but will keep track of labor to give a more definite cost for future replacement of zones. The Board has asked Jeremy to prioritize what needs to be done now. He will read out each zone, flag problem areas that he has determined lacking in coverage, and make a recommendation to the Board on each zone. He does feel that if we go to a pop up head there is 100% saturation versus the rotating head (which we use now) does not thoroughly saturate the landscape. His opinion is to go from a hydraulic system to an electrical irrigation system.
Since Duane Burgevin has knowledge in this area he has graciously volunteered to work with Jeremy in solving our irrigation problems.
Board Position Descriptions: After the review of the Wildflower II Board Position Job Descriptions that Ruth had presented during the last Board Meeting, Gary Lorenz made a motion to accept these descriptions as presented. Chuck Erickson seconded. Motion carried. The Board wishes to thank Ruth for her diligence in putting these descriptions in hard copy and sharing with the Board in preparation for her departure in August.
Board Opening: Ruth Jenkins’s Board position will become vacant at the end of the annual meeting. Discussion took place amongst the Board as to who might be a good candidate and will help with the goals and objectives that are already set forth. Gary Lorenz gave a name that he thought would do a great job and the Board discussed another owner who would be a wonderful addition. Both Gary and Deanna will contact these owners and ask them their willingness to run for the open Board position.
Adjournment: With no further business to discuss, Richard Bennett adjourned the meeting at 2:40 p.m.
Respectfully submitted by Deanna Knox
Elite Management Services