WILDFLOWER II ASSOCIATION OF UNIT OWNERS
ANNUAL MEETING MINUTES
OCTOBER 11, 2003

Call to Order: Rod Englert called the Annual Meeting to order at 11:57 a.m.
Welcome: The owners gave a warm welcome to two new association members. They are Unit Owner #55, Don and Judy Malstrom, and Unit Owner 35, Richard Bennett and Linda MacDonald. Also a special welcome was given to Unit Owner #39, Hal and Jean Tennant. This was the first Annual Meeting that they have been able to attend.

A bit of sad news was shared by Rod Englert. We had a loss of one of our association family members. Dave Cleaves lost his battle with Alzheimers earlier this year. Our condolences go out to Jean Cleaves and her family. After this meeting was over, we were notified of the passing over of Edwin Bishop. Edwin shared his time on the Board prior to him being diagnosed with cancer. He lost his battle with cancer in February of this year. Our thoughts and prayers are with his wife and family. This meeting was held in their honor.

Rod Englert introduced the Board Members and would like to urge any owner who is interested in sharing their time, talent, and service to the Association, to think about volunteering their time either by becoming involved with special committees or becoming a Board Member.

Roll Call: Ed Vignoul took roll call at the meeting. Members represented by proxy were Units 22, 28, 30, 38, 40, 42, 46, 50, 51, 54, 60, 62, and 63. Members represented in person were Units 31, 32, 34, 35, 39, 45, 47, 48, 52, 55, 56, 58, 59, and 61. With 27 of 48 units represented, or 56% of ownership, a quorum was established.
Approval of Minutes: After review of the October 12, 2002 Annual Meeting Minutes, and with one spelling correction, Ray Cook made a motion to approve the October 12, 2002 Annual Meeting Minutes as presented. Hal Tennant seconded. Motion carried.
Agenda: Rod Englert made a correction to the October 11, 2003 Agenda. The 2003/2004 was to follow the Association Report and the Capital Projects was to follow the 2003/2004 Budget.
Treasurer's Report: Ruth Jenkins gave an overview of the year end financial status of the Association. There is approximately $21,600 set aside for reserve replacements and no outstanding Accounts Receivables. We experienced an over budget in Administrative Expenses due to legal costs pertaining to the hot-tub issue. We were under budget in both the General Common Expenses and Maintenance. There was quite a bit of work done on the chimney caps this year and further work to be performed in the 2003/2004 budget. Our total net loss for 2002/2003 was $8,722.
Association Report Edmond Vignoul gave a report on the hot-tub at unit #36. He reminded the owners of the motion made at last years Annual Meeting that states existing hot-tubs that are presently in place on the property will not be allowed to be replaced with a new unit or modified. The Board has asked the removal of the hot-tub at unit #36 because of extreme noise levels and disturbance to neighboring units. Rod Englert, Ed Vignoul, and Deanna Knox attended a Mediation meeting with the owner of #36 and her attorney on June 6th. Neil Bryant acted as the Mediator at this meeting. There being no satisfaction or agreement between the Association and the Owner at that time, the Board agreed to file a lawsuit against the owner of unit #36 at their September 5th Board Meeting asking that the hot-tub be removed. The owner of Unit #26 has also been notified regarding their hot-tub that is in use.

Deanna Knox, of Elite Management Services presented to the owners a written report of all the activity that took place this year. Please see Addendum "A". Deanna would like to remind owners to remove any flood lights that may be in use on the upper decks and replace with 40 watt coil bulbs. Also, with the extreme ant problems that we experienced this year, she will be looking at the cost of wood holders that would keep the wood off the ground and away from the front door wall, hoping this might help to reduce the pest problem. The wood holders can be purchased by owners. If an owner would like to see what the holder looks like, there is one being implemented at unit #61. Deanna would like to thank the owners for giving her pertinent information regarding emergency numbers and agents used. For those owners who do not use an agent for rental or maintenance, please let Deanna know where she can get key access to your unit. She will be happy to keep a key on file for you. With winter coming soon, key access is valuable in keeping your unit in good repair, check for frozen pipes, downed furnaces, and any leaks that might occur.

Capital Projects: Ruth Jenkins presented the owners with a slide presentation explaining capital replacements and future projects to take place. Please see Addendum "B".
2003/2004 Budget: Ruth Jenkins presented to the membership the proposed budget for 2003/2004. A copy of the proposed budget is represented in these minutes as Addendum "C". Ruth mentioned that the dues for 2003/2004 will remain at $640 and future reserve funds will need to be looked at each year and modifications in replacement costs will most likely occur. After a question and answer period pertaining to the 2003/2004 Budget, Ray Cook made a motion to accept the 2003/2004 Budget as presented. Doug Oxsen seconded. Motion carried.
Open Forum Duane Bergevin has asked Deanna to check when the decks were treated and which decks were done. Deanna will follow up with this request.

The owners would like to see more parking area be put in place when new asphalt is laid. Discussion took place regarding the pathways. The Board wishes to overlay the pathways and at the time the overlay is put in place, the paths will be laid so that water is diverted away from the path and eliminate pooling. Deanna has sent out bid for service of asphalt work, but at the time of the meeting she had not received responses for discussion purpose.

Ray Cook mentioned the insurance policy of the Association and coverage for windows. Rod Englert has asked Deanna to contact the insurance agent to get further information regarding deductible for window replacement, and also get better clarification of our documents regarding who is responsible for replacement of windows and doors.

Ray Cook mentioned that there are 2 Class "C" violations on property pertaining to heat pumps not being properly enclosed. Letters to both owners were sent out in August with one response from one owner. Deanna will follow up with this issue.

The owners in attendance would like to see more lighting along pathways, especially for those owners whose units set back from the parking area. Deanna will look into the cost of adding more lights and will present her findings to the Board at the next scheduled Board Meeting.
Election of Directors: Rod announced that Rod Englert, Ed Vignoul, and Steve Trout's two year term positions will become vacant at the end of this meeting. Rod asked if there were any nominations from the floor. There being none, Ray Cook made a motion to accept the nominees, Rod Englert, Ed Vignoul, and Duane Bergevin to fill the vacant positions at the end of this meeting. Steve Trout seconded. Motion carried.
Actions of the Board Richard Bennett made a motion to approve the actions of the Board for the 2002/2003 year. Jean Cleaves seconded. Motion carried.
Adjournment: Ed Vignoul made a motion to adjourn the Wildflower II Annual Meeting. Ray Cook seconded. Motion carried.

The next Annual Meeting will be held on October 12, 2002. Time and place will be announced at a later date.

Board Post-Meeting Immediately following this meeting, a Board Meeting was held to elect officers of the Board. Wayne Kreger made a motion to elect Rod Englert as President, Ed Vignoul as Vice President, and Ruth Jenkins as Treasurer. Duane Bergevin seconded. Motion carried.