Minutes for
Wildflower II Board of Directors Meeting
December 27, 2000

• Operational cash available is $3,608.37.
• Funds were moved from operational cash to roof replacement reserves in the amount of $10,000.00.  Reserve funds in the amount of $8500 for 1st quarter will be moved once all dues for 1st quarter are paid.
• Administrative expenses are $670 under budget.
• Common area expenses (grounds) are $4400 over budget due to irrigation repairs, snow removal, and residual irrigation bills.
• Common area maintenance are $2600 over budget caused by deck repairs, fence repairs, and roof repairs during 1st quarter.

1. Finalize duties of the Board Officers:   Discussion took place regarding what each board officer’s role should be.
   • Rod Englert, Chairperson, will represent the ownership as a whole and will work with Deanna one on one. He will be a cheerleader and motivator for the people and will abstain from voting at board meetings and vote only to break any tie votes between the other 4 board members.
   • Ed Vignoul, Vice Chairperson, will back up the Chairperson in the event the Chairperson is absent from any meeting and be a signer on the account during his stay in Sunriver.
   • Ruth Jenkins, Secretary, will continue to update the website newsletter.
   • Ed Bishop, Treasurer, will sign payable checks and review payable reports and invoices.
   • Ron Wise, Board Member will continue as a signer on the account as backup. Ron Wise’s position will be for a 1 year term which will expire on September 30th, 2001.
2. Establish Working Committees:
   • Roof Committee will be spearheaded by Rod Englert. Rod will be working with the contractor and Deanna to ensure that this project runs smoothly.
   • Hot Tub Committee will be spearheaded by Ed Vignoul. Ed will be working with Betty Cook, Sherry Fahey, and Larry and Audrey Salkield.  Ed will encourage, motivate and help with investigating the feasibility of hot tub use in Wildflower II. The committee will use a pro/con format to bring to the Board.
   • Landscape Committee will be spearheaded by Deanna Knox. Deanna will be working with Penny Englert and Diana Cutler. This committee will be looking for an aesthetic value to the property and to work their findings into the landscape contract.
   • Capital Reserve Committee will be spearheaded by Ruth Jenkins. Ruth will be working with Deanna Knox to update the existing reserve study and to determine what funds will need to be set aside in order to achieve future reserve replacement.
   • Call Committee will be spearheaded by Ed Bishop. Ed will be determining which owners will be appointed to help with calling other owners to encourage attendance, ballot returns, etc. Ron Wise will be helping Ed on this committee.
     
   • Rod Englert mentioned that Barry Rogge has volunteered his service in helping with any Bylaw or Policy changes. 
3. Roof Estimates:  There were no bid estimates received at the time of this meeting. There were interested bidders that called in to extend the bid time. The board is interested in entertaining any bid that will come in after the December 27th date. If the bids are received within the next 10 days then the board is ready to decide upon the contractor and a special mailing will go out to all owners, giving them the chance to choose what material they would like to use. Ed Vignoul would like to include a brochure and a sample of the roof material in each owners packet.
 
4. Elite Management Proposal:   Deanna Knox presented to all Board Members a copy of a proposed contract for the current year. Discussion regarding the proposal took place. The board and Elite Management agreed to table the proposal in order for the board to thoroughly review the document. A conference call for Saturday, December 30th at 9:00 a.m. was scheduled to review the proposal.