WILDFLOWER II ASSOCIATION OF UNIT OWNERS
ANNUAL MEETING MINUTES
OCTOBER 13, 2001
| Call to Order: | Rod Englert called the Annual Meeting to order at 12:50 p.m. |
| Welcome: | The meeting began with a moment of silence in respect to the people who lost their lives during the terrorist attack of the World Trade Center and the Pentagon, and for respect to our military troops who are now fighting to maintain our freedom.
Rod Englert introduced the four Board Members who now represent them; Ed Vignoul, Ruth Jenkins, Ron Wise, and Rod Englert. Also introduced was Deanna Knox of Elite Management Services. |
| Roll Call: | Ed Vignoul took roll call of the owners present and gathered any ballots that had not yet been received prior to this meeting. The following units were represented by proxy: 19, 20, 22, 25, 27, 29, 35, 38, 39, 40, 42, 54, 55, and 60. Units represented by attendance were 24, 31, 32, 34, 45, 47, 48, 51, 52, 56, 58, 59, 61, and 62. With 28 owners represented, a quorum was established. |
| Approval of Minutes: | Duane Bergevin made a motion to accept the 2000/2001 Annual Meeting Minutes as presented. Wayne Kreger seconded. Motion carried. |
| Treasurers Report: | Ruth Jenkins presented to the ownership the Treasurers Report and explained the expenditures of the common elements and reserves as compared to the budget for prior year 2000/2001, year ending 9/30/2001. She explained zero based budgeting and the reserve study that identifies future projected costs. Ray Cook made a motion to approve the Treasurers Report. Wayne Kreger seconded. Motion carried. |
| Association Report | Deanna Knox of Elite Management Services gave an overview of the activity and work that took place during 2000/2001. Such items that she discussed were chimneys, irrigation, landscaping, siding, roof project, upper flat decks, and insurance. A copy of her report will be attached to meeting minutes mailed to all owners. | Capital Projects: | Ruth Jenkins gave an extensive report and history of the Reserve Study. This past year Ruth and Deanna had identified all common elements of the Association and determined a life expectancy of each element and a current replacement cost to each. They and the board prioritized work to be performed in the following 30 years. With these data they created a comprehensive Reserve Study that will be reviewed by your Board of Directors and updated at each year end. This study is available for your review on your website at www.wildflowerii.org. Ruth noted that 10 buildings will have the siding power washed and treated with oil/stain and 10 buildings will get new roofs during the 2001/2002 fiscal year.
Future reserve projects' funding will be assessed as part of quarterly dues. However, 2001 - 2002 fiscal year projects cost well in excess of the $46,000 set aside for capital reserve this year. Consequently additional funds will be generated through a special assessment. As a result of the capital reserve study we expect to maintain dues at $640 or less per quarter for the next several years without further special assessments. |
2001/2002 Budget: | Deanna Knox presented to the membership the proposed budget for 2001/2002. She identified the common element costs that are based on historical data and those line items that are not so easily determined for cost and budgeting. With the change and savings to insurance costs a contingency fund was put in place for those line items that may come in over budget for this fiscal year. With a zero based budget the income and expenses for operations came in at $51,547.50. Wayne Kreger made a motion to approve the 2001/2002 Operational Budget. Ray Cook seconded. Motion carried. | Open Forum | Ed Vignoul discussed the hot-tub located at unit 36 and the steps that have been taken to remove it. The Board urges all owners to take a look at this hot-tub, listen to the noise it creates, and also touch the deck to feel the vibration it causes. The Board is concerned with the dry rot caused by this unit and the sensitivity to the owner in the attached unit that is now unable to enjoy quiet solitude while visiting Sunriver.
Betty Cook, a member of the hot-tub committee, gave handouts to all owners in attendance with a list of reasons to allow hot-tubs at Wildflower II. A copy of her handout is included with these minutes. She had also presented a couple of pamphlets of particular hot-tub units as examples and states that the option to put in a hot-tub will need to be approved by majority vote of all unit owners. Her report was preliminary and the Board urged her to find out more information regarding SROA Rules and Regulations pertaining to screening of hot-tubs in Sunriver. |
| Election of Directors: | Two positions were open for nomination this year. These positions hold a two year term that expires in October of 2003. Up for re-election was Rod Englert who was nominated by a vote of 30 owners, and elected for his first term on the Board was Doug Clark who also received 30 votes. There will be three positions open for election next year and the Board encourages owners to think about seeking a term on the Board. |
| Board Actions: | Ray Cook made a motion to approve the action of the Board for the year 2000/2001. Wayne Kreger seconded. Motion carried. |
| Adjournment: | Rod Englert adjourned the Annual Meeting at 3:27 p.m.
The next Annual Meeting will be held on October 12, 2002. Time and place will be announced at a later date. |
