WILDFLOWER II Board of Directors Meeting January 12, 2002 Unit #56 Respectfully submitted by Deanna Knox, Elite Management Services.
Here are the minutes from the January 2002 Board Meeting of the Association:
Meeting to Order:
Rod Englert called the meeting to order at 4:05 p.m.
Board in Attendance:
Rod Englert, Ed Vignoul, Ruth Jenkins, and Ron Wise. With 4 of 5 board members in attendance, a quorum was established.
Guests:
Brian from McMurray & Sons Roofing
Financial Report
Deanna Knox of Elite Management Services presented the Board with current Financial Statements as of December 31, 2001. Reserves held a balance of $32,000. For 1st quarter, administrative costs are under budget by $1,500, general expenses are under budget by $1,200, and maintenance is showing and amount of $1600 overage to the budget. Net income for first quarter was $1700.
Old Business
Brian, from McMurray and Sons Roofing was introduced to the Board. The main objective to having Brian come and visit with the Board was to give an overview of the roof leaks that are currently being experienced on buildings with new roofs and those with old roofs. He shared the findings and also the corrective measures that were made while his crew were on the roofs. Repairs to the upper sunken deck siding, metal caps needing to be caulked and secured on the chimneys, caulking at the skylight area, and the need to place trap doors on the deck at the sunken deck area (for scupper clean out) were some of the items that were discussed. The Board asked Brian to view all chimneys and all skylights and prepare a report of his findings. He was asked to prioritize these repairs and give an approximate cost for repairs. The Board also asked McMurray and Son to give a bid to install cedar decking on the remaining phase two buildings at the upper sunken deck area once the membrane has been put in place.
The Board asked that when phase three building roofs are being replaced to check on the R Value that is currently being used. If the insulation currently in place meets the requirements of the bid specifications the Board has asked that McMurray and Sons not replace the insulation to help reduce replacement costs. Brian concurred that they would not remove if the insulation meets or exceeds the specified R Value. The Board had asked Deanna to have one phase three building done first as a test case. Deanna will be calling McMurray and Sons in early February to begin the scheduling process. Work will begin in March and continue through May. If work is not complete by that time, then scheduling will continue in late September.
Deanna was directed to contact the association attorney and have a letter written to the owners of #36. This letter is to demand the removal of the hot-tub immediately. This hot-tub is causing dry rot to the deck, continues to leak, and is in violation of the Sunriver noise ordinance.
Ed Vignoul met with Bill Peck of the Sunriver Owners Association, the manager of Development Department. Our policy preclude hot-tubs from being installed in Wildflower II Association. The Association must get 75% membership approval for hot-tubs to be installed. The steps after approval are as follows:
Ed did note that in his conversation with Bill Peck that screening of hot-tubs requires a 5' screen, cannot be in view of golf courses, pathways, and neighboring units. Ed proposed to contact the hot-tub committee to prepare an informative letter to the owners regarding hot-tub installation specifications and to get feedback from owners before going any further.
Deanna will contact Ray Cook with his specifications of irrigation placement. Work will begin this year to refurbish the siding to the units. Most discoloring of the siding is caused from water hitting the siding from misplaced or misaligned sprinkler heads. Ray's input is important in correcting this problem and save on future repairs to the siding.
Electrical plates are being put in place to help eliminate the lights on posts from shorting out. New low wattage coil bulbs will be put in place on all outside lights.
New Business
Unit #32 has notified the Board that they wish to add a storage unit. They will be using the approved specified plan that is on file. Unit #26 wishes to replace his heat pump and also add a storage unit.
Adjournment:
Rod Englert adjourned the meeting at 5:50 p.m.
