Wildflower II Association of Unit Owners
August 3, 2002 Respectfully submitted by Deanna Knox, Elite Management Services.
Here are the minutes from the August 2002 Board Meeting of the Association:
Board Meeting
Home of Ed Vignoul
Meeting to Order:
Rod Englert called the meeting to order at 12:47 p.m.
Board in Attendance:
Rod Englert, Ed Vignoul, Ruth Jenkins, and Ron Wise. With 4 of 5 board members in attendance, a quorum was established.
Owners in Attendance
Kimberly Sailor, unit owner #36
Financial Report
Ruth Jenkins gave an overview of the financial status of Wildflower II as of July 31, 2002. For the 10 months of the 2001/2002 budget, actual expenses are coming in very close to budget. Common expenses have come in approximately $3,000 over budget and Administrative expenses are under budget by approximately $1,000. Ruth feels, by year end, that the overall expenses vs. actual will come in very near to budget.
Old Business
All roofs were completed prior to the summer break. We had received the $1,000 deposit back from last year after the SROA inspection. This was disbursed in February of this year. We paid another $2,525 to SROA for the next 10 roofs that were scheduled in 2002.
After the meeting in April 2002 at Rod's home, the Board approved finishing this year the remaining four roofs, which was originally scheduled for 2003. An additional $200.00 was paid to SROA as deposit, and SROA allowed us to continue with the project by paying an additional $200 for the building permit. They did not charge for an extra Construction Deposit or another review fee which saved the association $825 that would have had to been paid next year.
There were 6 units that had sloped roofs prior to this roof project which saved the association $1,650 from the quoted cost. There were 14 units that had adequate insulation according to the specifications, which saved the association $38,220 from the quoted cost. Total cost for the completed project was $330,210.00.
There was a total of 14 cedar decks that were redone this year. The project was completed in July. There was no additional cost per the quote to do the decks with the exception of unit 47. A deck had been partially finished before the new roof was put in place last year. The deck that was partially in place prior to the reroof was taken up and salvaged as well as the remainder of the unused deck material. The material that the prior manager had used on this unit was trex decking. At an additional cost of $300 to remove, the roofers were able salvage the existing and unused deck material. Total cost for the completed project was $48,100.25.
Rod Englert introduced Kim Sailor, owner of unit #36. This unit is one of two units that has a hot-tub installed. The Board had invited Kim to this meeting in order to talk about and come up with solutions to noise and vibration problems that her hot-tub is experiencing.
Kim gave a history of her unit, her hot-tub and the steps she has taken to rectify these talked about issues, none of which has reduced the decibel level that is listed in the SROA guidelines.
The Board realizes that this tub was in place prior to the time that a majority vote of all owners chose to not allow hot-tubs to be installed. The Board's temporary solution to this situation is to allow her to keep her hot-tub as long as she can prove that it meets current electrical standards, is not creating dry rot under or around the hot-tub, that the current noise level measures 60 decibels or less, and that the hot-tub no longer causes vibration in the connecting unit causing personal disturbance or discomfort.
Deanna Knox
New Business
Deanna contacted a remodeling firm from Portland, Oregon in early June to discuss our siding project and the type of cedar, the age, and the past upkeep that had taken place. He had mentioned two products that would most likely bring the siding "back to life". One was called Super Deck and the other, a Sherwin Williams product called Cuprinol. He suggested also that a cleaner be used, and if a cleaner was not used, then a thorough power wash should be done. Deanna contacted Blue Ribbon Painting and asked to meet him at the Wildflowers to discuss the siding project and what his recommendations were. He suggested the same products and he also suggested using a power wash using oxalic acid. He said it would bring natural color back to the wood prior to using a transparent oil stain. He also gave a step by step procedure as to how it needed to be applied.
Deanna had asked that Blue Ribbon call to get a representative of the product out on property and meet with the both to discuss. The representative reinforced the procedure that Blue Ribbon had explained prior and also gave information regarding stain colors used and the problems faced if the irrigation system continues to hit the side of the buildings.
Deanna had asked that Blue Ribbon perform a sample test on one of the units. Deanna supplied pictures of the beginning project, the procedures, and the end result. Ruth will post these pictures on the website. We should be able to do 7 - 10 buildings this year.
Ruth brought up a point about purchasing a conference phone to be used for Board members who are unable to travel to meetings, but have time available to participate in the meetings. After Board discussion, Ruth recommended that the cost of a conference phone be a part of next years budget.
There are two vacancies on the Board coming up in October, 2002. Ruth Jenkins and Ron Wise will have fulfilled their terms as Board members. Ruth Jenkins has graciously announced that she wishes to continue to be a part of the Board. Ron Wise, after many years of service to the Board and Wildflower II, has decided to give the opportunity to another interested party. A letter will be sent to all owners, inviting them to become involved.
Adjournment:
Ruth Jenkins made a motion to adjourn the meeting at 3:17 p.m. Ron Wise seconded. Motion carried.
