WILDFLOWER II Board of Directors Meeting September 5, 2003
The Board reconvened the Board Meeting at 1:45 p.m.
All Phase II owners need to be reminded that their upper deck scuppers need to be cleaned of all debris before the weather turns unfavorable.
All owners need to be reminded to remove any exterior light bulb that is not a 40 watt coil bulb. Deanna has found several flood lights being used on the upper deck areas. This is an extreme fire danger! Please double check ALL your exterior lighting. Many thanks.
Respectfully submitted by Deanna Knox, Elite Management Services.
Here are the minutes (unapproved) from the September 2003 Board Meeting of the Association:
Located at Wildflower 61, Sunriver, Oregon
Meeting to Order:
Rod Englert called the meeting to order at 12:40 p.m.
Board in Attendance:
Rod Englert, Ed Vignoul, Steve Trout, Wayne Kreger, and Ruth Jenkins. With 5 of 5 board members in attendance, a quorum was established.
Management in Attendance:
Deanna Knox, Elite Management Services.
Guests:
Janet Kreger #58, Dixie Trout #52, Marge Vignoul #61.
Approval of Agenda:
One item was added to the Agenda, as item (f) "Gas Installation" listed under Old Business.
Approval of 04/05/03 Minutes:
After review of the April 5, 2003 minutes, Wayne Kreger made a motion to approve the minutes as presented. Ed Vignoul seconded. Motion carried.
Treasurer's Report:
Ruth Jenkins briefly gave an overview of the financial status as of August 31, 2003 which identified 11 months of activity. We are over budget in our legal fees and under budget in our common area expenses and maintenance. There is $33,000 in cash and reserve accounts and should have approximately $22,000 in available cash after the siding is complete. Ed Vignoul made a motion to approve the Treasurer's Report as presented. Wayne Kreger seconded. Motion carried.
Old Business
We contracted Cascade Heating to install ten feet counterflashing on two sides of chimney cap, install new storm collars, raise cap and fasten to chimney pipe, caulk as per drawing. Work was performed on units 27, 31, 35, 37, 38, and 52. Total labor and materials per unit were $182.11. We have scheduled another 25 units to have this same work done in October 2003 at the same cost. Crack sealing was also done on the 6 units identified above. Unit 52 is still needing siding work done to eliminate leaking during driving rains.
The Board called an executive session at 1:15 p.m. with the association attorney, Tom Wolf.
The remaining 3 buildings #41/42, 43/44, and 45/46 will be completed in September. Work will begin the week of September 22nd.
Deanna presented a drawing for the replacement of the entry paver steps [of Phase III units]. Wayne would like to hold on the replacement, but instead tear steps apart and view the actual condition of the steps. Ed Vignoul has volunteered his steps to be used as an example of the conditions of some steps on the property. Other steps on site are in general good condition.
Deanna was notified by Cascade Natural Gas that gas installation would begin the week of September 15th behind unit 53. Cascade Natural Gas will take full responsibility of any damage to the property that might take place during this installation.
New Business
Trim painting will begin in October 2003. There will be 5 buildings completed in October if weather permits. The Board discussed the color of paint and agreed to keep the color the same and paint the doors a dark green.
Ruth presented a preliminary 2003/2004 Budget for Board review. Before the Board approves this budget, Deanna will measure the walkway areas and get bids to give a 1 ½" lift on top of the existing walkways to help in eliminating water/ice pooling. Also, she will measure the parking areas and get bids on chip sealing or oiling. The budget for 2003/2004 was based on keeping the fees at $640 per quarter.
There will be 3 Board positions vacant at the end of the Annual Meeting dated October 11, 2003. Rod Englert and Ed Vignoul have agreed to run again for the Board. Any owner wishing to volunteer their time and share in the long term goals of the Association, please contact Ruth Jenkins.
Quarterly assessment coupons will be sent out during the month of September to all owners. Please watch for them.
Adjournment:
Steve Trout made a motion to adjourn the meeting at 3:10 p.m. Wayne Kreger seconded. Motion carried.
