WILDFLOWER II Board of Directors Meeting JANUARY 16, 2004, 12:00 p.m. Respectfully submitted by Deanna Knox, Elite Management Services.
Here are the minutes (unapproved) from the January 2004 Board Meeting of the Association:
Held at Wildflower Unit #61, Sunriver, Oregon
Call to Order:
Rod Englert called the meeting to order at 12:36 p.m.
Attendance:
Board in attendance were Rod Englert, Edmond Vignoul, Duane Bergevin. Ruth Jenkins joined the meeting by conference call.
Quorum
With four out of 5 Board Members in attendance, a quorum was established.
Minutes Approved:
After Board review of the September 5, 2003 Board Meeting Minutes, Ed Vignoul moved to approve the minutes as presented. Duane Bergevin seconded. Motion carried.
Executive Session
Rod Englert adjourned the regular Board Meeting at 12:45 P.M. and called for an Executive Session to discuss the status of the hot-tub issue with the Wildflower II Attorney, Tom Wolf. Rod Englert reconvened the regular Board Meeting at 1:05 P.M.
Manager's Report:
Deanna presented to the Board a written report which is attached to these minutes as Addendum B.
Treasurer's Report:
Ruth had asked that Deanna present the Treasures Report for December 31, 2003. See Addendum A. Cash on hand was $10,349 with additional reserve cash at $21,584. Income of assessments were on budget as well as Capital Expenditures. Administrative expenses were over budget due to legal fees paid out pertaining to the hot-tub issue. General Maintenance and Expenses are under budget. No Contingency Funds have been used to date. Duane Bergevin made a motion to approve the Treasures Report. Ed Vignoul seconded. Motion carried.
Old Business
Chuck Knox designed a light box that would fall within the guidelines of SROA and also provide more light display on property if utilized. Deanna had taken the light box to SROA for approval, but had not yet gotten approval at the time of this meeting. If approved, the Board would like to place two new lamp posts (as a prototype) in front of units 31/32 and 47/48 where visibility is less that adequate. Ed Vignoul made a motion to get bids for the additional lighting, and use the model that Chuck designed, if approved. Installation and materials should not exceed $1000. Ruth seconded. Motion carried.
Deanna has sent letters to owners with heat pumps that are not enclosed properly or at all. The Board has directed Deanna to contact SROA to assist the Association to bring the units in question into compliance with the Rules and Regulations of both SROA and Wildflower II.
New Business
Ruth Jenkins asked to get bids for the overlay of the existing walkways on the entire complex. Ruth made a motion to spend no more than $14,000 to overlay the walkways, have walkways no more than 4 feet wide, and that work to be completed in late May or early September. Duane Bergevin seconded. Motion carried.
There is a Board vacancy since Wayne Kreger sold his unit in December 2003. The Board discussed several good candidates and asked Deanna to contact the owners mentioned during this discussion.
Last year Ed Vignoul purchased a wood holder that was made locally. The wood holder is placed in the front entrance area and allows wood to be stacked neatly and keeps wood up off the ground. The wood holders are available to all owners at a low cost of $45 each. If any owners are interested, please contact Deanna. She will measure the area where the holder would be placed and order the holder for you. Owners would need to ask their rental agencies to move and restack the wood or you can ask Deanna to do that for you at a minimal cost. These holders are not mandatory, but they do give the property a cleaner appearance.
The Board has asked Ruth to prepare an unbiased report comparing expenditures between Phase II and Phase III. Once this report is complete she will submit it to the Board for review and discussion. This report will also be shared with all owners.
Adjournment:
Ruth Jenkins made a motion to adjourn the meeting at 2:05 p.m. Duane Bergevin seconded. Motion carried.
