Spring Manager's Report
Walkway Lighting: At last count, we needed to complete 18 light boxes to finish out the existing lights on the paths and parking areas. We began the project at the units that set back from the parking areas, placed additional lights where needed for safety, and then started at unit 66 and worked our way down to 41. We then started at 19 and are now working our way towards 40 for completion. We were able to get a head start on this project due to our mild weather we've had here. Our goal is to complete this project in April. Total anticipated cost for this project is $2,500. Total amount budgeted is $3,600.
Upper Deck Siding: We were able to repair one upper deck before the weather changed. The total cost for time and material was $290. We were able to divert water away from window and door, and replaced cedar siding with new. A preservative was used on the entire deck siding and the skylights were weatherized. I have a total of 6 units this year that need to be complete. Total anticipated cost for this project is $2,000. Total amount budgeted is $4,000. I'd like to be able to move the excess funds into next years budget in case more replacements are necessary.
Deck Preservative We will begin preserving decks when the weather warms so that they may dry after cleaning and before applying the preservative. Anticipated start date is early May. We will work on these up until our summer guests begin to arrive. Work will begin again in September and finish up before our weather begins to cool down. Approximate cost for material will be $1,000 and approximate labor cost will be $2,200. Total amount budgeted is $4,300. Included in this work is the upper deck preservation. More labor may be involved due to the upper decks currently having a latex stain which is pealing. Sanding will need to be done (or a strong pressure wash and bleach) to remove residue, and then replace with an oil based preservative which works much better in our climate.
Walkway Seal: Currently there are two bids for the sealcoat of the walkways. I met with both contractors out on property on different occasions. The first is from McMillan's Asphalt who paved our walkways last year. The substance he uses is an asphalt emulsion that is rolled on by hand. His proposal is $2,236 and he stated this application would need to be done every two to three years. Another proposal came in from Mike Johnson Distributor, Inc out of Salem. He uses an asphalt sealer called Master Guard. This product is also rolled on by hand but further steps are taken to completely seal the asphalt including edges. This product has been used at Crosswater and no asphalt bumps and rocks show through. It's easily patched and is able to be purchased in small quantities for such purpose. Brochures state that it has a 2 - 4 year life, however, he stated that because the walkways have little use (versus driveways and parking areas) the product should last as long as your walkways do with proper maintenance. The product leaves no residue on the bottom of shoes that can easily be tracked into homes, unlike the asphalt emulsion. It allows no absorption of precipitation that can cause freezing and chipping away of the asphalt. The proposed cost of this application is $2,476. I guess you probably know which product I prefer, huh?
Parking Overlay: I am currently getting updated information regarding the $35,913 bid that is on the table at this time. This covers just the existing areas of parking and I had wanted him to expand portions of the parking in front of units 31-32, and in front of the 40's units where space is available. I was in hopes that some of the asphalt would be removed, leveled, new rock base laid, and then asphalt over a good base, especially in the entry areas. My fear is that if asphalt is laid over already stressed pavement, we are covering up a pre-existing flaw and will have problems in that area once again. His proposal excludes such work and cost of this work is in addition to the proposed amount. I have left a message with the contractor for further clarifications and contract review. I'd love to see this work done in May - June, and money is available, but it may diminish funds to where we feel uncomfortable. Hopefully I'll have more information for you by meeting time. There is $42,000 budgeted for this project and my goal was to include sealing at a cost of $6,151 which would bring us about $64 over budget. With the extra work that I feel needs to take place.......hmmm, I'm just not sure we can stay within budget.
Landscape: You will see some new faces out on property this year. Kevin Cozad of Affordable Yard Care sold their business to Jeremie Lucas, who is now known as Affordable Yard Care. Jeremie and I have discussed the nature of his contract and how the owners like to see the property and what is expected. Because I have not ever worked with Jeremie before, I will keep a close eye on landscape this season.
During the first week of March, the Board met in Sunriver for their spring meeting. 
The meeting minutes have not yet been published, but most of the "meat" of the meeting (oh, baaad pun) consists of Deanna's Manager's Report of the condition of our properties along with the plans for this year's repair/replacement projects. The Manager's Report is included below 
One agenda item that occupied your board was a discussion of the election of new board members coming up this fall. Two key board members, Ron Englert and Ed Vignoul, will have reached their term limits at the close of the 2004-2005 fiscal year. These men have donated their energies and attention to the betterment of all our properties, generously and without compensation. They deserve a rest. It is time that other owners step in to carry on the good work that they have begun. 
We would like to offer three or four candidates to the ownership for the upcoming two open positions.
Board members serve no more than three two-year terms. The Board attends three meetings during the year: The annual owner's meeting in the fall, an early spring meeting and a late summer meeting. Meetings last about two hours. Board members can attend by conference phone.
Under Rod Englert's leadership our board has developed a consensus-based deliberative process that is efficient and effective. At the fall meeting we review projects completed over the past year, plan the next year's projects, review our budget and set the dues amounts for the following year.
At the spring meeting Deanna presents us with contractors' bids for the projects that the Association will undertake, we reconcile those with our available budget, and give Deanna our approval to proceed.
The summer meeting gives us an opportunity to review work in progress and prepare for the fall owner's meeting.
