Plans and Activities of your Board

- notes from Ray Cook

The most recent Association General Meeting, held this past October, was perhaps the best attended of any Wildflower II Association meeting. It was an excellent opportunity for the board to dialog with the membership, and to listen to their input. In response to your concerns, we have identified several initiatives to lay the foundation for improvements that are important to you. Over the next year we anticipate a mixture of planning for future years, and action, during 2000, on the most important of the owners' concerns.

Our most pressing capital replacement project is our roofs, both phase II & III. We are continuing the project to rebuild the remaining flat roofs in Phase II units so that they slope enough to allow rain to run off. There are 34 sub-units (17 buildings) requiring this modification. The sloping has already been completed on 3 buildings. We have funds to complete 2 more during 2000. However, since the remaining 12 also require sloping prior to reroofing all roofs, flat and shake, we are looking for ways to expedite completion of the sloping project. We expect the reroofing to amount to about $3500 - $4000 per sub-unit if all roofs are done at once. These estimates are based on several verbal bids that I received while I was in Sunriver last October. Since we do not have sufficient money set aside in our reserves for either the sloping or reroofing, we solicit your good ideas on how we could schedule and fund such a project.

Our membership has asked for a formal capital reserve study. This will give us a professional opinion of how much life remains in the common elements, and what their expected replacement cost will be. When we have this information, we can, with confidence, set aside an appropriate amount from each quarters' dues and/or levy special assesments to fund such replacements. We expect to select a qualified individual to perform this study for us from among several candidates that Mel Nunn is contacting; we expect to present you with a completed study by our next general meeting if not sooner.

Our membership also has asked for a review and analysis of the Association accounts, to ensure that we are following the most current accepted standards for handling Homeowners' Association accounts. Deanna Knox, our association accountant, has secured quotes from several different accounting firms in the Bend area. I will be in the Bend area over Thanksgiving to meet and select one of these firms to complete the analysis of our books.

It has been brought to our attention that there have been major changes to Oregon statutes as regards Condominiums and their management since our by-laws' first filing in 1968. We have become aware of the fact that our by-laws are out of date in certain areas; we have begun the process of review to bring them into conformity with current statutes. The Statutes place new requirements on Association management in the same areas that our ownership has expressed concerns: handling capital reserves, removing uncertainty from definitions of common areas, and insurance. We will continue to update you on this process as it progresses.

We extend to you our warmest wishes this Thanksgiving Season.